Data Privacy Policy from May 25th 2018

About this Policy

1.1 This policy explains when and why we, Roving Canal Traders Association RCTA, collects personal information about you, how we use it and how we keep it secure and your rights in relation to it.

1.2 We may collect, use and store your personal data, as described in this Data Processing Policy and as described when we collect data from you.

1.3 We reserve the right to amend this Data Processing Policy from time to time without prior notice. You are advised to check our website regularly for any amendments (but amendments will not be made retrospectively).

1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you

1.5 In this policy, references to “Member” relate to a member of RCTA

1.6 This policy is effective from 25th May, 2018.

Who are we?

We are the Roving Canal Traders Association (RCTA) We can be contacted by e-mail, post or via our official Facebook pages

What information we collect and why.

Type of information	Purpose	Legal Basis of Processing
Member’s name, private email address, telephone number. Association membership details	Managing membership of the Association Fulfilling the Association’s contract with the member	For the purposes of our legitimate interests in operating the Association
Photos and videos of members	Putting on the RCTA ‘s website, official Facebook pages and advertising	Collection of this data will be on a consent basis. Self input is considered as consent For ‘stock’ photos to be used, a consent box is to be completed by each member on their individual profile
The name and photo of individual Steering Committee members on the website.	To allow members to visualise their Steering Committee when communicating with them	With Steering Committee members consent and self input

Any Member may withdraw their consent at any time by contacting us by e-mail or letter to tell us that they no longer wish their details to appear on the website.

Our official email is canaltraders@rcta.uk.org our postal address is currently being changed (April 2018)

4. How we protect your personal data

4.1. We will not transfer your personal data outside the EEA
.
4.2. We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.

4.3. We will notify you promptly as soon as we become aware of any breach of your personal data which might expose you to serious risk.

4.4 We will destroy all the data we hold on you no later than 12 months after your membership lapses.

April 2018